HD41 - Information Technology Integration: Memoranda of Agreement
Executive Summary: The 2003 General Assembly enacted legislation to consolidate information technology infrastructure and create the Virginia Information Technologies Agency (VITA). The legislation called for an 18-month transition of IT infrastructure and support staff from 90 Executive branch agencies. VITA executed a Memorandum of Agreement with each agency, detailing which assets and staff would transfer to VITA, service levels, and mechanisms available to agencies with concerns about services provided by VITA. [Due to the length of the material, each agreement can be viewed in the.pdf version above (approximately 800 pages).] Background Through the enactment of Chapters 981 (House Bill 1926) and 1021 (Senate Bill 1247) of the 2003 Acts of Assembly, Virginia has made significant strides in the reform of the management of information technology (IT) in state government, including the creation of the Virginia Information Technologies Agency (VITA). VITA is responsible for managing and delivering IT solutions and services across state government as the IT “utility” for the Commonwealth. The legislation called for an 18-month transition of IT infrastructure and the staff who supports it from 90 executive branch agencies to VITA, as follows: • On or before January 1, 2004, agencies with fewer than 100 employees (small agencies). • On or before July 1, 2004, agencies with 100 to 400 employees (medium agencies). • On or before January 1, 2005, agencies with more than 400 employees (large agencies). VITA developed and executed agreements with each agency that governed the transition and ongoing service provision. Each agreement was negotiated between the agency and VITA, and includes detailed information on the equipment and positions that transferred from the agency to VITA. The following chart illustrates the agencies, grouped by Secretariat, which executed the attached agreements to transition equipment and staff to VITA over the 18 month integration period and their effective transition date. Executive Agencies In Scope to VITA Support & Services January 1, 2005 Administration Agency #...................Agency Name............................................Transition Date 173.................Department of Charitable Gaming...............................10/06/2003 157.................Compensation Board.....................................................12/31/2003 132.................State Board of Elections.................................................09/24/2003 962.................Department of Employee Dispute Resolution...........09/30/2003 170.................Council on Human Rights.............................................10/15/2003 912.................Department of Veterans Services.................................07/01/2004 -2....................Board of Trustees, Virginia War Memorial..................12/31/2003 129.................Department of Human Resource Management........07/01/2004 194.................Department of General Services..................................11/25/2004 Agriculture & Forestry 411................. Department of Forestry .................................................07/01/2004 301................. Virginia Department of Agriculture & ............................Consumer Services....................................................10/25/2004 Commerce and Trade 226.................Board of Accountancy......................................................03/01/2004 325.................Department of Business Assistance...........................12/01/2003 Agency #...................Agency Name............................................Transition Date 310.................Virginia Economic Development Partnership.............07/01/2004 232 ................Department of Minority Business Enterprise..............11/14/2003 405.................Virginia Racing Commission.........................................12/31/2003 320.................Virginia Tourism Corporation*........................................07/01/2004 165.................Department of Housing & Community Development.07/01/2004 181.................Department of Labor & Industry......................................07/01/2004 409.................Department of Mines, Minerals & Energy......................07/01/2004 222 ................Department of Professional & ............................Occupational Regulation..............................................07/01/2004 182.................Virginia Employment Commission................................11/25/2004 Education 148.................Virginia Commission for the Arts.....................................12/31/2003 245.................State Council of Higher Education for Virginia..............10/13/2003 239.................Frontier Culture Museum of Virginia...............................09/22/2003 417.................Gunston Hall 1....................................................................12/31/2003 219.................Virginia School for the Deaf & Blind & ............................Multi-Disabled at Hampton.............................................07/1/2004 218.................Virginia School for the Deaf and the Blind – Staunton...07/1/2004 201.................Department of Education.....................................................07/1/2004 425.................Jamestown-Yorktown Foundation.....................................07/1/2004 202.................The Library of Virginia...........................................................07/1/2004 238.................Virginia Museum of Fine Arts..............................................07/1/2004 146.................The Science Museum of Virginia.......................................07/1/2004 Executive 121.................Office of the Governor.........................................................07/01/2003 180.................Office of the Secretary of Administration.........................07/01/2003 192.................Office of the Secretary of Commerce and Trade...........07/01/2003 166.................Office of the Secretary of the Commonwealth...............07/01/2003 185.................Office of the Secretary of Education.................................07/01/2003 190.................Office of the Secretary of Finance.....................................07/01/2003 188.................Office of the Secretary of Health and ...........................Human Resources..........................................................07/01/2003 183.................Office of the Secretary of Natural Resources.................07/01/2003 187.................Office of the Secretary of Public Safety............................07/01/2003 184.................Office of the Secretary of Technology..............................07/01/2003 186................. Office of the Secretary of Transportation.......................07/01/2003 Finance 122.................Department of Planning & Budget...................................12/31/2003 151.................Department of Accounts....................................................07/01/2004 152.................Department of the Treasury..............................................07/01/2004 161.................Department of Taxation.....................................................11/25/2004 Health and Human Resources 163.................Department for the Aging....................................................09/25/2004 200.................Comprehensive Services for ...........................At-Risk Youth and Families.............................................09/25/2004 751.................Department for the Deaf & Hard of Hearing....................11/25/2004 606.................Virginia Board for People with Disabilities......................11/25/2004 702.................Virginia Department for the Blind and Vision Impaired.11/25/2004 223.................Department of Health Professions....................................07/01/2004 602.................Department of Medical Assistance Services...................07/01/2004 601.................Virginia Department of Health............................................09/25/2004 Agency #...................Agency Name...................................................Transition Date 720.................Department of Mental Health, Mental ............................Retardation & Substance Abuse Services...................09/25/2004 262.................Department of Rehabilitative Services..............................11/25/2004 765.................Department of Social Services...........................................09/25/2004 Independent 175.................Virginia Office for Protection and Advocacy.......................11/25/2004 Natural Resources 319.................Chippokes Plantation Farm Foundation............................09/25/2004 423.................Department of Historic Resources.....................................11/03/2003 942.................Virginia Museum of Natural History....................................12/31/2003 402.................Marine Resources Commission.........................................07/01/2004 199.................Department of Conservation and Recreation....................09/25/2004 440.................Department of Environmental Quality..................................10/25/2004 403.................Department of Game and Inland Fisheries........................10/25/2004 Public Safety 957.................Commonwealth’s Attorneys’ Services Council..................07/01/2004 127.................Virginia Department of Emergency Management..............12/31/2003 960.................Department of Fire Programs................................................12/31/2003 140.................Department of Criminal Justice Services............................07/01/2004 123.................Department of Military Affairs..................................................07/01/2004 999.................Department of Alcoholic Beverage Control..........................09/25/2004 750.................Department of Correctional Education.................................11/25/2004 799.................Department of Corrections.....................................................09/25/2004 777.................Department of Juvenile Justice.............................................11/25/2004 156.................Department of State Police....................................................12/25/2004 Technology 934.................Innovative Technology Authority............................................12/08/2003 Transportation 841.................Department of Aviation...........................................................12/31/2003 506.................Motor Vehicle Dealer Board..................................................10/06/2003 505.................Department of Rail & Public Transportation......................12/31/2003 154.................Department of Motor Vehicles..............................................10/25/2004 501.................Virginia Department of Transportation................................07/01/2004 *A number of agencies received IT support from other agencies. The disposition of assets and staff for supported agencies is included in the agreements executed between VITA and the primary agency responsible for IT support, as follows: • Virginia Economic Development Partnership supported Virginia Tourism Corporation • Department of Social Services supported Comprehensive Services for At-Risk Youth & Families • Department of Conservation and Recreation supported Chippokes Plantation Farm Foundation • Department of Health supported Department of Aging • Department of Rehabilitative Services supported Virginia Board for People with Disabilities, Department for the Blind and Vision Impaired, Department of the Deaf & Hard of Hearing, and the Virginia Office for Protection and Advocacy. |
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