RD261 - State of the Fleet Report 2009 Fiscal Year

  • Published: 2009
  • Author: Department of General Services
  • Enabling Authority: Executive Order 89 (2005)

Executive Summary:
Pursuant to Executive Order Number 89 (2005) “Purchase, Assignment and Use of State-owned Vehicles”, the Virginia Department of General Services (DGS) is to report annually on the performance of the statewide fleet management program. This report documents performance data and information on initiatives taken by DGS to continue movement towards an enterprise approach to managing the Commonwealth’s passenger-type vehicle assets.

To compile data necessary to complete this report, the DGS, Office of Fleet Management Services (OFMS) needed specific passenger vehicle performance data from state agencies that own, operate, and maintain their own fleet of passenger-type state vehicles. OFMS requested the needed data from state agencies through their designated Agency Transportation Officer (ATO). The data received from those agencies responding to OFMS’ request is used in this report.

OFMS also used data collected in its fleet management software system for this report. With over three years worth of reliable data collected, OFMS has been able to make educated decisions and comparisons. These decisions have given OFMS the ability to make long term plans to improve the efficiency and cost effectiveness of the fleet.

The following represent “best practice” vehicle management performance indicators. These indicators are used in this report to document and compare OFMS performance to other state agencies and institutions that reported data:

• Maintenance Cost per Mile

• Direct Operating Cost per Mile

• Maintenance Cost per Vehicle

Passenger-type vehicles are defined as:

• Sedans

• Station Wagons

• Minivans

• Sport Utility Vehicles (4x2 and 4x4 models)

• Pickup Trucks (4x2 and 4x4 models)

This report provides a comparison of the state agency and institution performance data collected in FY07, FY08 and FY09. In addition, the report includes FY09 performance data from OFMS that can be compared against other agency and institution data.

In FY05, OFMS began re-engineering its fleet management processes towards an enterprise approach to managing the Commonwealth’s passenger-type vehicles. Status towards achieving these goals and objectives is included in this report.