RD616 - Annual Executive Summary of the Board of Visitors of Radford University pursuant to § 23-2.05 of the Code of Virginia


    Executive Summary:
    Annual Executive Summary of the interim activity and work of the Board of Visitors during 2016 in accordance § 23-2.05. Questions regarding the Executive Summary can be addressed to Mary Weeks, Secretary to the Board of Visitors at mweeks@radford.edu or via phone at 540-831-5426.

    The Board of Visitors has taken multiple actions to ensure compliance with the provisions of the legislation as described below:

    I. Members of the Board of Visitors of Radford University

    Current members and their term expiration dates:

    Mr. Christopher Wade, Rector, (Term expires June 30, 2017)
    Dr. Javaid Siddiqi, Vice Rector, (Term expires June 30, 2018)
    Mr. Robert A. Archer, (Term expires June 30, 2020)
    Mr. Jay A, Brown, (Term expires June 30, 2020)
    Ms. Krisha Chachra, (Term expires June 30, 2018)
    Ms. Callie M. Dalton, (Term expires June 30, 2017)
    Ms. Rachel D. Fowlkes, (Term expires June 30, 2020)
    Ms. Mary Ann Hovis, (Term expires June 30, 2019)
    Ms. Susan Whealler Johnston, (Term expires June 30, 2018)
    Mr. Mark S. Lawrence, (Term expires June 30, 2019)
    Mr. Randoph J. Marcus, (Term expires June 30, 2019)
    Ms. Deb McMahon, (Term expires June 30, 2020)
    Ms. Alethea “AJ” Robinson, (Term expires June 30, 2017)
    Mr. Steve A. Robinson, (Term expires June 30, 2018)
    Ms. Georgia Anne Snyder-Falkinham, (filled unexpired term of Ann Segaloff, who resigned Aug 25, 2016, Term expires June 30, 2020)
    The following are appointed by Radford University’s Board of Visitors:
    Dr. Carter Turner, (non-voting) Faculty Advisory Representative to the Board of Visitors
    Mr. Kevon DuPree, (non-voting) Student Advisory Representative to the Board of Visitors

    II. Actions taken in compliance with § 23-2.01. Public access to information.

    The goal of the Board of Visitors of Radford University is to operate in a transparent manner as contemplated in section 23-2.01 as evidenced by the following:

    1) Held Quarterly Board Meetings on the following dates all of which were open to the public, notice was provided pursuant to §2.2-3707 of the Code of Virginia, and the agendas and minutes were published pursuant to state law: February 2, 2016; May 6, 2016; September 16, 2016; and November 11, 2016.

    Any business that was conducted in a closed session was done pursuant to the Virginia Freedom of Information Act (Section 2.2-3700 et seq.). Minutes of the meetings can be found at http://www.radford.edu/content/bov/home/meetings/minutes.html.

    In addition, an attorney from the Attorney General’s Office attended each meeting.

    2) Held a Board Retreat on July 25-26, 2016, which was open to the public, notice was provided pursuant to § 2.2-3707 of the Code of Virginia, and agenda and minutes were published pursuant to state law.

    Minutes of the meetings can be found at http://www.radford.edu/content/bov/home/meetings/minutes.html.

    In addition, an attorney from the Attorney General’s Office attended the retreat.

    3) Held Quarterly Committee Meetings of the following committees on the dates set forth:

    Academic Affairs Committee meetings held: February 1, 2016; May 5, 2016; September 15, 2016; and November 10, 2016

    Advancement/Alumni Relations & Communications/Marketing Committee: February 1, 2016; May 5, 2016; September 15, 2016; and November 10, 2016

    Business Affairs & Audit Committee February 1, 2016; May 6, 2016; September 15, 2016; and November 10, 2016

    Executive Committee meetings held: September 16, 2016; July 25, 2016; and November 11, 2016

    Governance, Athletics & Administration Committee: February 1, 2016; May 5, 2016; September 15, 2016; and November 10, 2016

    Student Affairs Committee meetings held: February 1, 2016; May 5, 2016; September 15, 2016; and November 10, 2016

    All of the meetings listed above were open to the public, notice of the meetings were provided pursuant to § 2.2-3707 of the Code of Virginia, the agendas and minutes of all meetings were published pursuant to state law. Any business that was conducted in a closed session was done pursuant to the Virginia Freedom of Information Act (Section 2.2-3700 et seq.). Minutes of the meetings can be found on Radford University’s website at http://www.radford.edu/content/bov/home/meetings/minutes.html.

    In addition to the meetings listed above, the Board of Visitors convened on January 21, 2016 to welcome to the campus President Elect, Dr. Brian O. Hemphill, Radford University’s incoming 7th president.

    In addition, an attorney from the Attorney General’s Office attended various committee meetings and was available to all committees for consultations as needed.

    III. Actions taken in compliance with § 23-2.02. Boards of Visitors; Bylaws.

    Pursuant to § 23-2.02 of the Code of Virginia, the Bylaws of the Radford University Board of Visitors had already included many of the required provisions, and were further amended at the Board of Visitors meeting on November 11, 2016, to include all the required provisions of this section, and sections 23-2.03, 23-2.04, and 23-2.05. The Bylaws are posted on Radford University’s website at http://www.radford.edu/content/bov/home/by-laws.html.

    Changes to the Bylaws included:

    • Updated Virginia State Code references: § 23-1300, 23-2100 and 23-1304.
    • Renamed the University Advancement and Alumni Relations and Communications Committee, henceforth to be known as the University Advancement, University Relations and Enrollment Management Committee.
    • Amended committee charges.

    IV. Actions taken in compliance with § 23-2.03. Boards of Visitors; Annual meeting with the president of the institution.

    Pursuant to § 23-2.03 and in accordance with the Bylaws of the Board of Visitors of Radford University, the Board does meet annually with the President concerning his/her review.

    2016 year marked a leadership change at Radford University with the pending retirement of President Penelope W. Kyle and the beginning tenure of incoming President Brian O. Hemphill.

    Outgoing President Penelope W. Kyle was recognized by the Board at the May 6, 2016, meeting with the naming of the College of Business and Economics Building as Kyle Hall.

    Incoming President Brian O. Hemphill reviewed an action plan with the Board on July 25, 2016 at the Board Retreat. Board members discussed with President Hemphill outcomes desired.

    V. Actions taken in compliance with § 23-2.04. Boards of Visitors; Executive Committee

    The Board receives periodic training on the Virginia Freedom of Information Act, the latest being at its September 16, 2016 Board meeting, and each member of the Board of Visitors takes the Virginia Conflict of Interest Training every two years. In addition, five new members were appointed to the Radford University Board of Visitors on July 1, 2016. One additional new member was appointed on September 22, 2016, replacing a member who resigned on August 25, 2016. Four new members and one member who missed the 2015 training session, attended the mandatory orientation training program presented by the State Council of Higher Education for Virginia (SCHEV). On November 11, 2016, the Board approved an exemption for one member in attending the orientation training provided by SCHEV.

    In addition, on July 21, 2016, Radford University conducted a one-day orientation session for new members to the Board of Visitors, prior to the September Board meeting. The following items were discussed:

    * RU Enabling Statute
    * RU Administration and unit function
    * RU Budget
    * RU Board of Visitors Bylaws
    * RU Statement on Governance
    * General Information on per diem/lodging/travel reimbursements.
    * Resource Material
    * Overview of Internal Audit

    The Board has always conducted periodic reviews of its Bylaws and has made amendments as were required by that review, the latest being the review conducted in 2016 which culminated in the amendments adopted on November 11, 2016.