On July 1, 2016, the Department of Medical Assistance Services (DMAS) implemented an automated system that enables Virginia’s Medicaid Long-Term Services and Supports Screeners (LTSS) to enter screening results into an online electronic portal. Mandatory use of the electronic screening system enables DMAS to track the number of LTSS Screenings conducted and monitor the time it takes between receiving a request for a screening and completing a screening. Due to a variety of interventions and improved communications, Virginia has greatly improved the community screening compliance to conduct Screenings within 30 days of a request.

DMAS has continued to review LTSS Screening results and makes necessary adjustments through technical assistance, outreach, and system changes related to LTSS screeners in the community, hospital, and nursing facility. These changes have been made to ensure accurate and timely screening submissions. In CY2023, 91% of LTSS screenings were conducted within 30 days of the request, a six percent improvement over the previous year.

Ensuring the timeliness and accuracy of the LTSS screenings continues to be a priority. DMAS continues to work with VDH and local DSS stakeholders to resolve problems impacting the timely completion of community LTSS screenings.