VDSS’s updated Implementation Annual Planning Document (IAPD) received federal approval on October 15, 2024. The IAPD will guide the development of the CCWIS system to ensure compliance with the federal requirements related to data sharing and quality while allowing VDSS to develop a modular system that meets our business needs.

VDSS’s procurement team is developing a Request For Proposal for a platform agnostic solution for Virginia’s CCWIS system. This will best position VDSS to acquire a vendor suited to the needs of the agency.

As we await the selection of a vendor for the design, development, and implementation of a new CCWIS system, preliminary work continues.

The project to perform data clean-up, standardization of help files and forms concluded in January 2025. Internal work groups like the Data Governance Council and CCWIS Advisory Group are part of the ongoing readiness efforts.

During this reporting period, VDSS also continued planning for organizational change management, which is critical to the implementation of a new system. Phase 1 of this important work, the Human Centered Design consultation services project, is now in the final stages. VDSS partnered with Ernst & Young to engage with state and local system users, and individuals with lived experience, to gather critical information that will be considered during the design of the new system.